The following personalization options are available to you in the SAP GUI – 3 correct answers You can have the system messages displayed in a dialog box Each user can display their own preferred picture in the SAP Easy Access Screen You can suppress the display of a picture on the SAP Easy Access screen You can vary the size of the input fields You have some flexibility in defining the font size. You can use the stock overview to see the stock situation of several materials - 1 correct answer True False. You want to create a material master record for a consumable material. The material that you use for this only has quantity update but no value update. Which of the following views must you create in the material master before you can create a purchase order? Please choose the correct answer – 1 correct answer Basic data, purchasing, storage, accounting Basic data, purchasing, accounting Purchasing Basic data, purchasing. You use the F4 key to> - 1 correct answer Call up the SAP Library Obtain a list of possible entries for an input field Open a new session Generate a print request for the current screen Obtain technical details relating to a program. My SAP Business Suite contains the following – 4 correct answers Industry-specific solutions Cross-industry solutions Technology Services Systems. Which of the following can you use using transaction MIRO? - 4 correct answers Subsequent credit Subsequent delivery Invoice Subsequent debit Credit memo Subsequent adjustment. When you create a material master record, you have to enter a material type. The material type controls, among other things: - 3 correct answers Whether a material can be purchased The type of number assignment Whether a material can be procure from certain vendors The permissible length of a material’s description Which views of the material master can be maintained. Which of the following data must be specified in the material master record if the material is to be planned using the manual reorder point procedure? - 4 correct answers Planned delivery time Safety stock MRP type VB Lot size FX Reorder point Planning cycle MRP controller. In which master records can the indicator or stock type quality inspection be found? 3 correct answers RFQ Purchase order Goods receipt document Material Master Vendor Master Info Record. During net requirements calculation of a material planned using the manual reorder point procedure, the warehouse stock available for MRP is the total of the plant stock and on-order stock. Which of the following documents belong to the on-order stock? 3 correct answers Purchase orders Planned orders Purchase requisitions Sales orders Firm planned orders Fixed purchase requisitions. Which purchasing document only allows time-independent conditions - 1 correct answer Scheduling agreement Purchase order Contract RFQ/Quotation. Which procurement elements can be created during the planning run for an externally-procured material? - 2 correct answers Sales order Purchase requisition Purchase order Production order Outline agreement Planned order. In forecast-based planning you can consider external requirements - 1 correct answer False True. Which of the following statements about the valuation class are correct? - 2 correct answers The valuation class is a grouping key that controls the procedure used to valuate a material The valuation class is used to determine which stock account/consumption account is updated during the goods movement of a material The valuation class controls which valuation classes are allowed for a material The valuation class determines whether conditions are updated at plant level or purchasing organization level The valuation class enables you to manage stocks of different materials in one stock account. Which functions can you execute from within the price comparison list? - 3 correct answers Enter and change prices in quotations Print rejection letters Compare prices from quotations at item level Save market prices Generate more RFQs for an RFQ activity. The scope of list parameter in the purchasing documents reports is used to select which documents are to be displayed - 1 correct answer Ture False. Which of the following statements regarding the procurement of NLAG materials are correct? - 2 correct answers The goods receipt is always non-valuated When you enter the invoice, you can always change the account assignment as long as the goods receipt was non-valuated and the account assignment category allows it Since the document is for consumption, no accounting documents are ever created The purchase order must always be assigned to an account assignment object. Which of the following statements are true? 1 correct answer When conditions are maintained in a purchasing info record, these are always copied to the purchase order A purchasing organization must always be assigned to a company code When creating a purchase order with reference to a purchase requisition for a non-stock material, the purchase order price is always taken from the valuation price in the purchase requisition When a service entry sheet is entered, financial accounting postings are made. However these postings are blocked until the service entry sheet is accepted The vendor quotation resulting from an RFQ is recorded as a separate document in the SAP system. Which of the following statements are true about service purchase orders? - 2 correct answers Account assignment category unknown (U) is only allowed in purchase order items with item category (D) Service Each service specification must contain at least one service master When procuring services, you can work with or without a service master record The service specification of a service item can be structured in a maximum of four levels You must specify a limit for unplanned services in a service item. What are the possible effects of a goods receipt in the SAP system? - 3 correct answers The PO history is updated at item level A material document is generated for each item in the P.O. The purchase order is deleted A single material document is generated An accounting document can be generated A credit memo is automatically generated for the value of the received item(s). Which of the following prerequisites must be fulfilled to use ERS? - 3 correct answers You must set the ERS indicator manually in the purchase order The tax code must be set at the latest in the purchase order The GR-based IV indicator must be set for the item The GR-based IV indicator must be set in the vendor master record Freight conditions cannot exist in the order item ERS cannot be excluded for the item in the info record The purchase order must be created automatically The ERS indicator must be set in the vendor master record. Where would you see whether the purchase requisition item has been converted into another document? - 1 correct answer Item status Material status Processing status Item contact person tab. Which of the following statements are correct when entering a requisition for a material without a material master record - 3 correct answers You must enter the unit of measure You do not have to enter a material description You must always enter an account assignment category You must enter an order price You may only enter account assignment “unknown” You do not enter a material number. You wish to procure material for consumption. Which data must exist in the purchase requisition? - 3 correct answers Account assignment category G/L account Material number Material group Account assignment data Material description. Which organizational levels must you specify when creating a purchase order? - 4 correct answers Client Company Code Plant Storage Location Puchasing Organization Purchasing Group. Which of the following do you enter when you create a blanket order - 6 correct answers Delivery date Purchase price for material Account assignment category Material group Short text Material number Limited validity indicator Plant Vendor Item category B. Planning-relevant changes to a material made after the planning run are not shown in the MRP list - 1 correct answer True False. In which of the following documents and master records can you enter conditions - 3 correct answers Request for quotation Material master record Purchasing info record Quotation Purchase order. Organizational levels – 2 correct answers A plant can be assigned to several company codes The same storage location number can exist more than once in the SAP system A purchasing group must be assigned to a purchasing organization A purchasing organization must be assigned to a plant You must always value materials at plant level. Which of the following procedures belong to static lot-sizing procedures - 3 correct answers Monthly lot size Daily lot size Replenishment to maximum stock level Least unit cost procedure Lot-for-lot order quantity Fixed lot size. Which organizational levels play a role in the maintenance of the vendor master record? - 4 correct answers Purchasing group Plant Purchasing organization Client Storage location Company code. Planning file – 3 correct answers The low-level code is the lowest level at which a material appears in a BOM If a material is not used in a BOM, no low-level code is assigned to a BOM A material is only planned during the planning run if an entry exists for the material in the planning file If a material is planned using net change planning (NETCH) both the NETCH and the NETPL indicators in the planning file are deleted If a material is planned using net change planning in the planning horizon (NETPL), both the NETCH and the NETPL indicators in the planning file are deleted. Consumable items – 3 correct answers You cannot enter a goods receipt or service entry for an item with item category B You can enter a material In a blanket purchase order In a blanket purchase order you must enter a validity period for the order In a purchase order with single account assignment it is possible to just enter a description of the item to be ordered without having a material master record If a valuated goods receipt takes place for a P.O. item with account assignment, no posting takes place to the GR/IR account. How can you store long-term prices for services in the form of service conditions? - 3 correct answers Per purchase organization, service and vendor Per purchase organization, service, vendor and plant Per purchase organization, service and plant Per service. Which functions can you carry out in transaction MIGO? - 3 correct answers Create reservation Display a material document Delete a material document Enter a transfer posting without a reference document Enter a goods receipt with reference. Account postings – 2 correct answers In the case of a valuated receipt of a consumable material, a credit entry is posted to the stock account When goods are received for a consignment purchase order, the stock account is debited and the GR/IR account credited In the case of a purchase order with multiple account assignment it is not necessary to carry out a valuated goods receipt The goods receipt can be carried out at a different price to the price in the purchase order if the pricing date “GR date” is used The price you see in the consignment purchase order comes from the vendor consignment info record. Which of the following would be examples of general conditions? - 2 correct answers Info record conditions Outline agreement conditions Vendor conditions Material type conditions Material conditions. Which of the following occur as a result of a goods receipt posting with reference to a purchase order for a valuated material? – 4 correct answers The stock overview is updated A material document is created The PO History is updated An info record is updated or created The open order quantity is reduced. Where can you enter planned freight costs? – 3 correct answers Purchase order Quotation Goods receipt document Info record. Where does the system post the difference between the purchase order price and the material valuation price for a material with moving average price control at GR time – 1 correct answer To the price difference account To the stock account To the GR/IR account To a freight clearing account To a general expense account. How can a purchase order be created – 4 correct answers Manually With reference to a purchase requisition With reference to a contract With reference to a scheduling agreement With reference to an existing purchase order. Which of the following data is found in the purchase order header – 3 correct answers Material number Vendor number Terms of payment Net price GR message indictor. What does the item category control in a purchase order? – 4 correct answers Whether or not a material number must/can be entered Whether or not an additional account assignment is necessary Whether or not a purchase order can be printed Whether a goods receipt is required Whether or not an invoice is required. Which of the following statements are true about one-time vendors? – 1 correct answer Each vendor must have a separate vendor master record You maintain address information in the one-time vendor master record You maintain address information in the purchasing document A vendor master record is not needed for one-time vendors. Which of the following views of the master record are maintained at client level? – 2 correct answers Purchasing Accounting Basic Data Calssification MRP. Which of the following situations will lead to a posting to the price difference account? – 1 correct answer The PO price differs from the valuation price for a stock item with moving average price control The PO price differs from the valuation price for a stock item with standard price control The PO price differs from the valuation price for a consumption item with moving average price control The PO price differs from the valuation price for a consumption item with standard price control The invoice price differs from the valuation price for a stock item with moving average price control. Which of the following fields in the material master is used to control which GL accounts are posted to for stock postings? – 1 correct answer Valuation type Valuation category Valuation group Valuation class Account group. The inclusion of external requirements in the planning procedure for consumption-based planned materials – 3 correct answers NEUPL NETCH NETPH NETPL TOTAL. Which purchasing documents allow only time-dependent conditions?– 1 correct answer Scheduling agreement Purchase order RFQ/Quotation Contract. The inclusion of external requirements in the planning procedure for consumption-based planned materials – 3 correct answers Is configured in the customizing of the MRP type Is configured in the customizing of the lot size Can be configured to include only the requirements in the planning horizon Can be configured to include only the requirements in the replenishment lead time Can be configured to include the requirements in the total horizon. Planning - 3 correct answers In the planning run, planned orders are always created for internal procurement. For external procurement you can only choose between purchase requisitions and schedule lines Planned orders can be changed or deleted as required You can carry out planning either at plant level or MRP area level You can create a subcontractor MRP area to plan the materials provided to a subcontractor. MRP types - 3 correct answers Consumption-based planning procedures carry out planning based on the consumption of a material' Consumption-based planning is best used for materials with a high value Forecast-based planning uses past consumption of a material to estimate future requirements. It can only be used for high-value materials Since the MRP type is entered at plant level, you can plan a material differently in two plants In general, materials planned with consumption-based planning methods do not take into consideration external requirements for a material but for reorder point planning it is possible to include these requirements. MRP profiles and material status - 3 correct answers An MRP profile simplifies material master maintenance by allowing you to set default values for fields on the MRP screen When you assign an MRP profile to a material whose MRP data has already been maintained, the system overwrites the values in all the fields with the values in the MRP profile. You can also use the MRP profile to set the material status of a material The material status can be set at plant level and influences the usability of a material in that plant. However, you can also set it at client level. It then influences the use of the material in all plants You can also create a profile for the forecast screen. Reorder point planning - 2 correct answers The reorder point of a material should cover the expected material requirements for a material during the replenishment lead time The safety stock can be used to cover any excess requirements in the replenishment lead time therefore it should be part of the reorder point In reorder point planning, the system uses backward scheduling To calculate the availability date of a material, the system takes into consideration two periods, the vendor's planned delivery time (calculated in calendar days) and the GR processing time (calculated in work days). Planning file - 3 correct answers The planning file contains all materials relevant for a planning run An entry is made for a material in the planning file as soon as you maintain the MRP data for the material if the material is relevant for planning The addition of purchase requisition, purchase orders and changes to fields relevant to planning in the material are all planning-relevant changes The low-level code assigned to the material in the planning file determines the order in which materials are planned in the planning run. the higher the number, the earlier the material is planned. Planned orders - 4 correct answers Planned orders can be generated in the planning run for externally-procured materials Planned orders are internal documents and can be deleted at any time Planned orders cannot be overwritten or deleted in the planning run For externally procured materials, planned orders first have to be converted into purchase requisitions Planned orders can be converted into a purchase requisition individually or collectively in special transactions, in the MRP list or in the stock/requirements list. MRP lists - 4 correct answers It is possible to delete an MRP list Directly after the planning run, the MRP list shows the same information as the stock/requirements list The MRP list is a dynamic list, i.e. the information in it is updated every time you call the transaction The MRP controller can process many MRP lists one after the other by calling them in the collective MRP list display according to various criteria The MRP controller can use the collective display of MRP lists as a work list to see which lists he hasn't yet processed. Evaluations – 3 correct answers You can call up various transactions from within the MRP list/stock requirements list via a navigation profile Exception messages can be grouped together for selection purposes It is possible to assign a priority to an exception message to determine which exception message is to be shown per element if more than one applies Exception messages are only displayed in the MRP list but not in the stock/requirements. In his invoice, your vendor charges you with freight cost amounting to 1000 euros. The associated PO did not cover these costs. How can you enter them when posting the invoice in Logistics Invoice Verification? 3 correct answers As unplanned delivery costs in the invoice document header Manually distribute them among the existing PO items Post them using the transaction/event key for unplanned delivery costs Post them to a separate G/L account. You want the system to display the number of the accounting document in addition to the number of the MM invoice document when an invoice is posted. Where do you make this setting? 1 correct answer In “personal settings” in the “Enter invoice” transaction In Customizing for Logistics Verification In the Company Code parameters In your user parameters. To reduce your process costs, you want to automatically release as many of your blocked invoices as possible. Which of the invoice listed below can be automatically release? 3 correct answers Stochastically blocked invoices Invoices that were blocked due to a date variance as long as the reason no longer applies Invoices that were blocked due to a quantity variance as long as the difference quantity has been delivered or a credit note received from the vendor for the difference Invoices that were blocked due to a price variance as long as the price in the PO and the price in the invoice now match Manually blocked invoices. In which cases is it necessary or unnecessary to maintain the GR/IR clearing account? 2 correct answers If the quantity invoiced is greater than quantity delivery, account maintenance is necessary in the event that no further goods receipt or credit note from the vendor is expected Account maintenance is necessary following cancellations of invoice documents Account maintenance is necessary in the event of price differences between goods receipt and invoice receipt. If the quantity delivered is greater than the quantity invoice, account maintenance is necessary in the event that no further invoice is expected Account maintenance is generally unnecessary in the case of purchase orders with account assignment. Which of the following statements regarding the parking of documents are true? 3 correct answers The PO history is updated For an invoice to be parked, the balance on it must be zero The PO commitment is reduced A parked document can be deleted If predefined for the vendor, a duplicate invoice check is carried out at this stage already. You wish to enter an invoice without reference to a purchase order. Which header data must exist in order that you can post an invoice directly to a certain G/L account? 4 correct answers Invoicing party Terms of payment Baseline date for payment Currency G/L account number. Which data can be taken into account in the check for duplicate invoices? 5 correct answers Reference Amount Posting date Vendor Currency Company Code. Which statements regarding price control in SAP R/3 are correct? 1 correct answer Price control S (standard price) allows purchase orders at constant prices only. Therefore, in the case of externally procured materials with price control S, you should set up outline purchase agreements with your vendors so as to ensure a constant price If a goods issue has taken place between the posting of a goods receipt into the warehouse and the posting of the invoice, so that total stock becomes less than the quantity for which settlement is due, differences between PO price and invoice price are posted for the quantity difference between current stock and invoice quantity to a price difference account In the case of price control S (standard price, if there is a variance between the PO price and the valuation price in the material master record, the difference is posted to a FR/IR clearing account at the time of goods receipt. This is cleared when the invoice is posted Price control S is advisable for externally procured materials. You receive a purchase requisition in which a department requests a stock material. This is for a certain cost center, so procurement must be on the basis of a purchase order with account assignment. To which G/L accounts is the goods receipt posted if the latter is valuated? 2 correct answers Stock account Consumption account GR/IR clearing account Price difference account. You want a list display of purchase orders to include only those POs for which no invoice has yet been entered. Via which field do you make the desired restriction? 1 correct answer Scope of list ALV grid control Selection parameter Document status Invoice status. Which statements regarding the account assignment category in Purchasing are correct? 3 correct answers Only one account assignment category can be entered for all the items in a purchase order Customers can define new account assignment categories in Customizing The account assignment category controls the type of account assignment, the pre-population of the indicators for goods receipts and invoice receipts, the binding nature of these indicators, and the screen selection on the account assignment Account assignment categories have keys in the system (internal account assignment category). However, the use works with an external account assignment category. The latter can be influenced in Customizing The admissible combinations of item category and account assignment category must be maintained in Customizing for Purchasing. You received a credit memo from your vendor. How do you enter this credit memo in the SAP R/3 system? 2 correct answers If a difference between the PO price and price shown in the invoice is involved, you enter the transaction as a subsequent credit You establish the link to the originally posted invoice document and post a partial cancellation/reversal for the amount of the credit memo If a difference between the PO price and price shown in the invoice is involved, you can enter the transaction as an invoice. In the process, you enter a negative amount at item level and set the subsequent debit indicator If a difference between the quantity delivered and the quantity invoiced is involved, you post the transaction as a credit memo. In logistic Invoice Verification, you can choose between different document types when entering invoices. What does the document type determine? 3 correct answers Whether invoice reduction is allowed for a document type Number assignment for MM invoice document Number assignment for FI accounting document Whether a document is posted gross or net Which account types are allowed. An invoice can be posted gross or net. Which of the following statements apply to posting net? 3 correct answers The cash discount amount is not taken into account until the payment run To be able to post invoices net you must use a special document type If you post net, the system can adjust the moving average price in the material master record If you post an invoice net, there is no correction of the input tax For material with standard price, if you post net the cash discount amount is posted to the cash discount clearing account at the time of invoice receipt. At what levels can u define a source list requirement for a material? 2 correct answers Company code level Plant level Material master level Storage location level Material type level. Which prerequisites must be fulfilled before a new MRP list can be created for a material? 2 correct answers The material was included in the planning run The creation indicator allows the creation of MRP lists The material has been assigned an MRP group The material has been assigned an MRP profile The planning run is carried out in the background. What must you take into account if you want to post an invoice before the goods receipt? What are the consequences of using this procedure? 2 correct answers You must set the GR-based invoice verification indicator in the purchase order at the latest Before you enter the invoice, you must set the GR-based invoice verification indicator in the vendor master record The system cannot refer to the quantity to be settled and the corresponding amount. You must enter this information manually every time The system identifies a quantity variance and blocks the invoice for payment (provided that the appropriate tolerance limits are exceeded).