Prince 2 foundation

What is the first step in the recommended risk management procedure?. assess. identify. implement. plan.

a purpose of the [?] theme is to control any unacceptable deviations from the project's objectives. change. plans. progress. risk.

Which statements about a project's stakeholders are correct. a stakeholder is anyone who thinks they will be affected by a project. stakeholders require equal amounts of engagement by the project management team. stakeholders remain unchanged throughout the project. a stakeholder maybe internal or external to the corporate organization.

Which is a minimum requirement for applying the organization theme. define the project assurance role of team managers. combine roles, where possible, to simplify the organisation. appoint a business change manager as senior user when the project is part of a programme. define the approach to engaging with stakeholders.

What is defined when deciding how to tailor PRINCE2 to suit the project?. when the project's progress will be reviewed. which of the six tolerance areas will be included. which primary stakeholder interests will be represented. when the project's output will be delivered.

Which statement about the "continued business justification" principle is correct?. the justification for compulsory project does need approval. there must be no change to the reasons of the project. a formal business case document is mandatory. the chosen option must provide Value For Money.

which regular report provides the project board with the summary of stage status?. lessons report. Product status account. highlight report. checkpoint report.

which statement about the project support role is correct?. it can be performed by the PM. It is an optional role for a PRINCE2 project. it produces checkpoint reports for the PM. It can be combined with project assurance role.

What must be produced as a minimum requirement for applying the plans theme?. a hierarchy of all the products to be produced during a plan. A record of the issues that are being formally managed during a plan. A diagram showing the sequence of production of the planned products. A record of the major risks relating to the project plan.

which is a purpose of the project brief ?. to capture lessons from previous projects. to document a common understanding of the starting point for the project. to confirm that the project is able to deliver the detailed business case. to define the quality techniques to be applied during the project.

Which is an objective of the "managing product delivery" process ?. to sign off completed work packages. to ensure that the business case is kept under review. to report progress to the project board. to ensure that work on products is authorised.

In which process are team plans produced?. Initiating a stage. Controlling a Stage. Managing a stage boundary. Managing Product Delivery.

How is the "learn from experience" principle applied ?. By reviewing the management of previous projects. By defining the customer's expectations of the project's products. By defining cost tolerances for project objectives. By delegating responsibilities to a different level of management.

Which product is a time-driven control?. End Stage Report. Exception Report. Checkpoint Report. Lessons Report.

When should the project board request a decision from corporate, programme management or customer ?. When the stage requires resources. If it is forecast that project level tolerance will be exceeded. If the senior supplier or senior user needs to be changed. When any request for change needs to be approve.

Which is a reason why the "defined roles and responsibilities" principle must be applied ?. Because each project will have unique outputs. Because more than one function maybe involved in the project. Because projects may have duplicated or inconsistent objectives. Because stages provide senior management with control points.

Which process is triggered by the project manager's request to initiate a project ?. Starting Up a Project. Initiating a Project. Directing a Project. Managing a stage boundary.

Which is an objective of the "starting up a project" process ?. To confirm that there are no known restrictions that would prevent the project from being delivered. To ensure that all team managers understand their responsibilities. To obtain approval for the project plan from corporate, programme management or customer. To prepare the project initiation documentation for authorization to initiate the project.

Which principle is being applied when a project product description is produced ?. Continued Business Justification. Focus on Products. Learn from experience. Manage by stages.

Which is a minimum requirement for applying the risk theme?. A risk breakdown structure must be created. A risk budget must be established for managing risks. Identified threats and opportunities must be documented. Risk Checklists must be used to ensure risks are identified.

Which is a purpose of the benefits management approach ?. To document the justification for undertaking a project. To summarize project performance to date for the project board to decide what action to take next. To provide a schedule for measuring the achievement of benefits. To provide the reasons for the project, to put into the business case.

Which is assumed to be customer's responsibility in the PRINCE 2 customer / supplier environment ?. To specify a desired result. To provide the skills to deliver the desired result. To ensure the technical integrity of a project. To develop the project Products.

Which is the purpose of the risk management approach?. To define the techniques to be used when assessing project risks. To summarize exposure to strategic, programme, project and operational risks. To recommend responses for each of the project risks. To identify suitable risk owners for each of the project risks.

Which statements apply to a stage plan?. It is produced for the project during the "initiating a project" process. It is produced close to the time when the planned events will take place. It provides the basis Day to Day control by the PM. it provides the basis for control by the project board.

Which two statements about tailoring are correct ?. processes can be simplified or carried out in more details. Terminology can be changed to suit organizational standards. Themes that are not relevant to the project can be excluded. Project Management team members can carry out any combinations of roles.

Which management product should always be updated when a product fails its quality check ?. Risk Register. Issue Register. Quality Register. Lessons log.

The purpose of the [?] process is to establish solid foundations for the project. Initiating a Project. Managing product delivery. Directing a project. Managing a stage boundary.

Which type of issue should be raised if a new product is required after a team has started work ?. A request for change. An off-specification. A problem. A concern.

Which Characteristic distinguishes a project from regular business operations?. It produces benefits. It introduces business change. It manages Stakeholders. It incurs cost.

Which process is used by a team manager to coordinate work on one or more of the project's products ?. Initiating a project. Controlling a stage. Managing a stage boundary. Managing product delivery.

Who does the senior user represent when making decisions?. The people or organizations that design the project's products. Corporate, Programme management or customer. Project delivery team. The people or organizations that benefit from using the project's product.

What is an output?. Any of the project's specialist products. The result of the change derived from using the project's product. The measurable improvement resulting from an outcome. A negative outcome.

What is established within the "initiating a project" process ?. The different ways that the project product can be delivered. The formats for communicating project information to stakeholders. That all the information to develop the project brief is available. That any constraints which could affect the project have been removed.

What must the project board do, as a minimum requirement for applying the change theme ?. Establish a change budget. Request a product status account. Define a change authority. Agree acceptable corrective actions.

Which statement describes a threat to a project ?. An uncertain event that could have a negative impact on objectives. An uncertain event that could have a favourable impact on objectives. An event that has occurred resulting in a negative impact on objectives. An event that has occurred resulting in a favourable impact on objectives.

Which roles CANNOT be combined with the role of Project assurance ?. PM. Project support. Senior User. Executive.

which aspect of project performance must be managed in order to have a clear understanding of what the project is to deliver ?. Timescale. Scope. Risk. Costs.

Which is one of the four integrated elements within PRINCE 2 ?. Quality. Role descriptions. Processes. Product descriptions.

What should be provided by corporate, programme management or customer before the "starting up a project" process commences ?. A project brief with details outlining the project approach. Sufficient information to identify the prospective executive. The project initiation document (PID). Authority to initiate a project.

How is the "manage by exception" principle applied ?. By dividing the project into a minimum of the 2 management stages. By setting controls to warn the higher level of management of potential problems. By ensuring that the project continues to be desirable, viable and achievable. By providing lessons so that mistakes made in previous projects do not happen.

Which is a responsibility of the managing level within the project management team?. To set project level tolerances. To approve the stage completion of each stage. To ensure that the products are produced within the constraints agreed with the project board. To appoint the roles in project management team.

What is a risk cause ?. A negative consequence of a threat occurring. An area of uncertainty that could create a problem. A positive consequence of an exploited opportunity. A known situation which creates uncertainty.

Which is a purpose of the closing a project process ?. to inform the project board that the final stage is about to start. to provide a fixed point at which acceptance of the project product is confirmed. to provide the project board with sufficient information to confirm continued business justification. to define the handover procedures for the project's products.

Which is a benefit of applying the "manage by stages" principle?. the PM team will understand the tolerances allowed. The PM team will understand the customer's expectations. the project will have review and decision points so that progress can be assessed. The key stakeholders in the project will have representation on the project board.

Which is the benefit of using PRINCE 2 ?. It provides established and proven best practice and governance for Project Management. it includes techniques for critical path analysis and earned value analysis. it enables a PM to be accountable for the success of the project. It prevents any changes after the scope of a project has been agreed.

Which is an objective of the "closing a project" process?. To check that all the project's products have been accepted by the users. To prepare for the final stage of the project. To capture the customer's quality expectations. To ensure that all benefits have been achieved.

What must be used, as a min. requirement for applying the progress theme ?. stage authorization. Highlight reporting. Work Package Authorization. Checkpoint reporting.

What must be recorded in the quality management approach, as a minimum requirement for applying the quality theme ?. the quality tools and techniques to be used. the project's approach to quality planning. the approach to managing project assurance. the definition of the quality records required.

Which is a purpose of the "directing a project" process ?. to provide the information required to initiate a project. to enable overall control of a project by the project board. to establish the level of control required after initiation. to provide sufficient information to approve the next stage plan.

PRINCE 2 Requires that the business justification is formally verified by [?] at stage boundaries. corporate, Programme management or customer. the project board. project support. the change authority.

Which is the purpose of the organization theme ?. to set the tolerance on the cost of resources. to plan the training needed for the delivery of the project. to define the structure of accountability and responsibilities on the project. to implement the controls required to manage by exception.

Which is the purpose of the change theme?. to prevent changes to what was agreed in the PID. to ensure any potential changes to baselined products are controlled. to assess and control a project's threats and opportunities. to identify changes needed to the project as a result of acting on lessons.

Quality [?] defines the type of quality methods the project will use. assurance. control. planning. tolerance.

Which is a purpose of the "starting up a project" process?. to ensure that the prerequisites for initiating the project are in place. to establish whether the project plan can meet the required target dates. to assemble the project initiation documentation (PID) so that the project can be initiated. to confirm to corporate, programme management or customer that quality expectations will be met.

Which statement about management stages is correct ?. a project can be scheduled without management stages. there can be more than one delivery step within a management stage. several management stages can be scheduled to run at the same time. Delivery steps and management stages should end together.

Which is the purpose of the quality theme ?. to define how the project will ensure that its products are fit for purpose. to define the procedures for the control and modification of project products. to establish mechanisms to judge whether the project remains desirable and achievable. to enable the assessment of continuing project viability.

Which is an objective of the "managing a stage boundary" process ?. to enable the project board to commit resources and expenditure required for the initiation stage ?. to review and, if necessary, update the project initiation documentation (PID). to act as a break between those managing the project and those creating products. to ensure a periodic review is carried out to approve the products created within the completed stage.

Which is a task of "defining and analysing products"?. design the plan. create the product flow diagram. analyse the risks. prepare the schedule.

Which activity can take place within the "managing a stage boundary" process?. produce highlight reports. take corrective actions within stage tolerances. produce an exception plan. authorize a stage plan for the next stage.

What does the "initiating a project" process provide ?. information for the project board to decide if the project is aligned to the business objectives. Approval from the project board to proceed with the project, if it is worthwhile. Approval from the PM for work to be started by delivery teams. Definition of the suppliers' obligations for controlling the Work Package delivery.

Which statement about controls is CORRECT?. A highlight report is an event driven control. An exception report is a time driven control. A daily log report is an event driven control. A checkpoint report is a time driven control.

Which doc is used to identify interested parties that need to be informed of project closure?. Change control approach. End Project report. Communication management approach. Project brief.

Any change to the products agreed at the start of a stage is monitored as part of the [?] process, on a day to day basis. directing a project. controlling a stage. managing a stage boundary. closing a project.

PRINCE2 mandates that the project board represents the primary stakeholder interests. Which principle does this follow ?. manage by stages. focus on products. defined roles and responsibilities. learn from experience.

Which 2 statements about the "continued business justification" principles are correct?. the business justification for a project should be documented. the PM should be responsible for the business justification. A project must be stopped if the business justification changes. compulsory projects still require business justification.

When is it confirmed whether a project's objectives have been achieved?. during the closing a project process. during the final end stage assessment. during the controlling a stage process. during the managing product delivery process.

Which statement correctly describes project assurance and quality assurance?. Project assurance provides assurance to the Project's stakeholders whereas quality assurance provides assurance to the wider corporate, programme or customer organization. They are both the responsibility of the project board, but project assurance may be delegated. they are both independent of the Project management team. Project assurance and Quality assurance are both the responsibility of corporate, programme management or the customer.

If a baselined product requires modification, the recommended [?] procedure, or equivalent procedure should be used. risk management. exception management. issue and change control. quality control.

According to the "manage by exception" principle, what should be defined to establish limits of delegated authority?. scope of the project. costs of the project. timescales for the project. tolerances for the project.

Which 2 statements are CORRECT about the minimum requirements for applying the change theme?. Identified issues must be assessed for their impact on the business justification for the project. Project issues must be captured, examined and managed throughout the project lifecycle. The actual status of products must be verified to ensure that this matches the authorized state. a budget must be established to pay for requests for change and their analysis.

Which is the purpose of the "controlling a stage" process?. to agree, perform and deliver project work. to draft a plan for the next stage. to agree tolerances for the next stage. to take action so that the stage remains within tolerance.

What is likely to be avoided by applying the "tailor to suit the project" principle?. unnecessary management efforts. project risks. training. procurement procedures.

Which is the responsibility of the team manager role?. to accept authorized work packages from the PM. to review the highlight report for the previous reporting period. to review the tailoring approach and its implications for projects controls. to examine and escalate issues, taking necessary corrective actions.

which is a purpose of the "controlling a stage" process?. to agree, perform and deliver project work. to draft a plan for the next stage. to agree tolerances for the stage. to take action so that the stage remains within tolerance.

What is likely to be avoided by applying the "tailor to suit the project" principle ?. unnecessary management effort. project risks. training. procurement procedures.

In which situation might the "controlling a stage" process be used ?. to manage a long initiation stage of a complex project. to manage the activities of a complex programme. to organize support activities following the handover of products and operations. to create an exception plan to replace the current stage plan.

Which is a step in PRINCE2's recommended approach to planning?. identify activities and dependencies. describe the means of communication for the project. implement responses for opportunities. baseline the project deliverables.

What is the advantage of applying the "learn from experience" principle?. it allows the project board to delegate cost tolerances to the PM. it allows the project team to fully understand their roles and responsibilities. it allows the PM to delegate time tolerances to the team managers. it allows the project team to identify improvements to be made during the project.

which is the a responsibility of the business representative on the project board ?. to set tolerance levels for the project. to ensure the project represents value for money. to confirm the project delivers the required functionality. to check the required quality levels are achieved by the project's product.

What makes a project a PRINCE2 Project ?. it has project processes that satisfy the objectives of PRINCE2 processes. it has a permanent project organization to deliver a long-term result. It has established technology to improve business as usual. It applies some of the PRINCE2 principles.

What is risk probability?. the scale of the risk should it occurs. the probable effect on the project being able to deliver. a probable timeframe within which the risk may occur. A measure of the likelihood of the risk occurring.

Which describes the "implement" step within the recommended risk management procedure?. project support allocates the risk budget to fund the selected risk responses. the risk owner decides the best response to control risk. the risk owner and the risk actionee carry out activities to control and deal with the risk. the PM formulates the risk management approach.

Which is an objective of the "initiating a project" process?. to ensure that there is authority to initiate the project. to prepare the plans for the subsequent delivery stages. to summarize how the organization's project management method will be tailored for the project. to request authority from programme, corporate management or the customer to deliver the project.

Which is a minimum requirement for applying the risk theme ?. to assign risk actionees to undertake planned risk responses. to escalate identified threats to the project board. to record identified threats in a risk register. to establish a risk budget to fund responses to risks.

if a work package is forecast to exceed its tolerances, how should a team manager inform the PM?. By submitting an exception report. By submitting an exception plan. By raising an issue. By raising a risk.

Who is responsible for documenting any tailoring of Work package?. executive. PM. Team manager. project support.

which is a minimum requirement for applying the quality theme ?. to define the use and format of quality records. to define the project's approach to quality assurance. to define proxy measures that indicate achievable benefits. to define the project's approach to project assurance.

Which is a purpose of the quality theme ?. to establish the mechanisms to judge whether a project is desirable and achievable. to look for ways to improve the effectiveness of the management of the project. to control uncertainty to improve the ability of the project to succeed. to establish mechanisms to control any unacceptable deviation.

Which is a purpose of the business case theme ?. to establish mechanisms for managing issues that may impact the baseline. to establish methods to judge whether the ongoing project is justified. to assess and control uncertain events or situations. to describe how products will be delivered that are fit for purpose.

Which process provides the project board with the information it requires in order to commit resources to the project?. managing product delivery. initiating a project. controlling a stage. directing a project.

Which 2 statements describe a highlight report?. it provides a summary of the stage status. it is used by the project board to monitor the progress of the stage and project. it is produced by the PM when a new risk is identified. It is used by the PM to escalate an exception.

Which 2 statements about the risk theme are CORRECT?. It identifies how to manage risks at the corporate programme management or customer level of an organization. it aims to support better decision-making through a good understanding of threats and opportunities. it explains the risk management activities to use to improve the chances of a project delivering its objectives. it identifies, assesses and controls approved changes to the baseline.

Which product provides the version number of all products in a particular stage?. issue register. product status account. product description. configuration item record.

What must be recorded in the project initiation documentation to meet the minimum requirements for applying the progress theme ?. the overall approach to managing by exception. the tailoring required for progress reports. the tolerance areas that will not be controlled. the levels of management control that will be used.

Which theme establishes mechanisms to monitor and compare actual achievements against those planned ?. plans. change. progress. quality.

Which role is responsible for the management of a risk assigned to it ?. project support. risk owner. risk actionee. project assurance.

Which is a responsibility of the change authority ?. to ensure acceptable solution is being developed. to prepare a team plan and agree it with the project manager. to maintain project files according to document control procedures. to approve or reject requests for change within the delegated limits.

What does applying the "manage by stages" principle ensure ?. that the customer's quality expectations and acceptance criteria are captured and agreed. that the project is properly initiated before work begins on delivery of the project's outputs. that the project management team understands what they are accountable for. that the project is only started and continued if it is desirable, viable and achievable.

a management stage can be longer when risk is [?], typically in the middle of projects. complex. understood. lower. higher.

what takes place during the "closing a project" process ?. The post-project benefits reviews re performed. Ownership of the project's products is transferred to the customer. An end stage report is prepared for the final stage. the project closure notification is reviewed and approved.

Which is a purpose of the "starting up a project" process ?. to understand the resources and costs to deliver the project's products. to ensure that there is authority to deliver the project's products. to do the minimum to decide whether it is worthwhile initiating the project. to create the management products required to control the project.

in a customer / supplier context, which is a responsibility of a supplier ?. to deliver the benefits of the project. to provide the project mandate. to deliver the outputs of the project. to provide the requirements for the products.

Which is a minimum for applying for organization theme ?. To ensure the senior user verifies user requirements. To ensure that the change authority is delegated. To ensure that all the responsibilities of the project board are fulfilled. To ensure that the supplier resources are availbale.

when should the team manager produce a checkpoint report?. When a work package is being negotiated. At the frequency agreed in the work package. On completion of the quality-checking activities for each product. When reviewing how a stage is progressing.

Which statement describes the "directing a project" process?. it enables the project board to assure that there is continued business justification. it covers the day to day activities of the PM. It ensures there are regular progress meetings. It begins on completion of the "initiating a project" process.

Which is a purpose of the plans theme?. To identify , assess and control uncertainty within the project. To establish a coding system for all components of the project's products. To define the means of delivering the products. To produce a benefits management approach.

Which is a purpose of a quality management approach ?. To define the customer's quality expectations for the project. To define the quality standards to be applied to a project. To identify the level of quality required for each of the project's products. to summarize the planned quality management activities.

How does defining a product's quality requirements support the "focus on products" principles ?. by providing the project's tolerances so that authority can be delegated. by providing the responsibilities for the project management team. by providing the justification for the project to be initiated. by providing an explicit understanding of what the project must deliver.

Which is the feature of PRINCE2 ?. it is method specifically designed for technical projects. it promotes continual learning in organizations. It includes many motivational techniques. it is designed to manage both projects and programmes.

Which role should NOT be combined ?. Project board and change authority. Project Manager and Team Manager. Executive and Project manager. PM and project support.

Which is a characteristic of a project?. it is a considered low risk. it avoids stresses and strains between organizations. it maintains business as usual. It involves cross-functional teams.

Which is an objective of the "managing a stage boundary" process ?. to request authorization to start the next stage. to ensure that all threats and opportunities for the current stage have been closed. to ensure that work on products allocated to the team for the next stage is authorized. to implement actions to resolve tolerance deviations from the stage plan.

in which process is authorization given to deliver the project's products?. starting up a project. initiating a project. managing a stage boundary. directing a project.

Which is a minimum requirement for applying the business case theme ?. to document the responsibility for defining the standards for the business case. to appoint a senior user from an area of the business impacted by the project. To have the benefits management approach approved by the participants of benefits reviews. To delegate the development of the business justification to the PM.

How is the project initiation documentation used during the "closing a project" process ?. it is used as the basis for comparing the original aim of the project against what was actually achieved. it provides the controls for the final stage of the project. it is updated to include relevant lessons from previous projects. it provides the project product description for approval by the project board.

Which process aims to ensure that during the project all parties understand the project objectives ?. Starting up a project. Directing a project. Initiating a project. Managing product delivery.

when should the "managing a stage boundary" process be undertaken?. close to the end of each management stage. close to the start of each management stage. at the end of the final stage. at the end of the starting up a project process.

What is a project outcome?. a measurable improvement that is perceived as an advantage. the reason for the project. the result of the change derived from using the project's outputs. the project's specialist products.

the six aspects of project performance to be managed are [?], costs, timescales and scope. benefits, change, risk. benefits, quality, risk. change, quality, risk. benefits, change, quality.

Which management stages must be PRINCE2 project consist of, as a minimum. starting up, initiation, and at least one other stage for the rest of the project. at least one stage for developing products, and a closing stage. Initiation, and at least one other stage for the rest of the project. Initiation, at least one stage for developing products, and a closing stage.

Which statement about project stakeholders is correct ?. all stakeholders must be identified at the start of the project. all stakeholders are members of the project board. all stakeholders are external to the corporate organization. all 3 principle categories of stakeholder have their interests represented by the project board.

What should be provided by a project mandate ?. terms of reference for a project. a detailed business case. tolerances for each management stage. a plan for the initiation stage.